The Payroll/Tax Accountant reports to the SVP, Client Accounting & Financial Services. Responsibilities include: managing MedHQ’s payroll accounting function, ensuring compliance with government regulations, internal accounting reporting, and company policy. The scope of this role includes responsibility for developing procedures to optimize and manage the preparation, documentation, and disbursement of all payroll liabilities, payroll tax, Health Savings Accounts, Flexible Spending Accounts, and 401k fund transfers. This role will be responsible for the day-to-day accounting aspects of the payroll function, and ensure service delivery measured by key performance indicators.
Provides leadership and guidance to client leaders and staff in goal setting, Responsibilities include weekly payroll bank imports and managing positive pay files for manual checks
Monitoring Payroll and Accounting platform synchs and correcting errors and reconciliations
Working with Controller on GL entries and corrections.
Responsible for Health Savings Accounts and Flexible Spending Account entries to the bank and GL
Reconcile Payroll Accounts on Balance Sheet
Prepare schedules and reconciliations to support general ledger balances and bank reconciliations.
Produce monthly, quarterly and annual financial statements and budget to actual variance analysis
Responsible for headcount reporting, payroll modeling and analysis
Cost reporting and budgeting reviews
Adjusting entries on all facilities, including accruals
Prepare various payroll and management reports, journal entries, workers compensation, workers compensation audits.
Responds in a timely and professional manner to all audit requests from workers comp, 401k, internal and year end audit, corporate compliance, and tax authorities.
Leads and resolves balance notices from tax jurisdictions.
Completes special audits, as required, by government, corporate, or compliance request
Assists with accruals and payroll journal entries as necessary for proper posting in Sage Intacct
Assists with month-end close and reconciliation reports as needed
Prepares accruals, reconciliations, analytical commentary for payroll liabilities/provisions; maintains supporting documentation for auditors; with work papers in auditor and executive ready formats with easy to-understand content and traceability back to the general ledger.
Prepares Federal, state and local tax returns for business entities, many with a high degree of complexity, consuming over 70% of the months of January, April, July, and October, while balancing other responsibilities.
Prepares and analyzes tax accounts, records, reports; and determined taxes owed according to prescribed rules and regulations.
Confirms that company complies with periodic tax payments, information reporting and other taxing authority requirements.
Other taxes – e.g. franchise, modified business and state income taxes projects, multiple acquisitions, and assignments as needed.
Degree in Accounting or Finance from an accredited university.
Minimum of five years of experience in payroll accounting, with one year in a healthcare organization a plus
PEO experience a plus.
Expertise in multi-state tax filings and quarterly payroll tax reporting.
Knowledge of computer systems, spreadsheet and financial systems programs, applications and governmental regulations.
Budgeting, preparing financial reports and computer applications.
Exercise initiative, judgment, discretion, and decision-making to achieve organizational objectives.
Establish and maintain effective working relationships with client administrative staff.
Skill in identifying and resolving tax reconciliation issues.
Ability to work creatively with management and department staff to achieve objectives.
Ability to communicate effectively with all levels of management.
MedHQ, LLC, is a fast growing, leading provider of consulting and technology enabled expert services for outpatient healthcare. With a 97% long-term, client retention rate spanning over 20 years, MedHQ serves Ambulatory Surgery Centers (ASCs), Surgical Hospitals, Physician Practices, and Hospital and Healthcare Outpatient Facilities nationwide. The MedHQ RITE Values: Respect, Innovation, Trust, and Energy, permeate all service line offerings with a unique personalized approach balancing exceptional transactional and emotional intelligence, and above all exceptional customer service. MedHQ, LLC, is a 2022 Becker’s Top 150 Places to Work in Healthcare company.
The MedHQ LLC service line offerings have grown organically over the years, beginning by providing high quality traditional human resource, accounting, and staff credentialing as a Professional Employer Organization, (PEO.) In 2022, MedHQ formed a relationship with 424 Capital, and quickly expanded into a well-rounded, menu services driven financial management company. This robust infusion of expert service line offerings has resulted in MedHQ and MedHQ clients’ efficiencies and growth. The MedHQ, LLC, menu of client services ...include: Advisory, Client Human Resources, Client Accounting, Staff Credentialling, Clinical Staffing, and Revenue Cycle Services.